Sub-Committee Terms of Reference

TERMS OF REFERENCE

The Community Care Sub-Committee is a sub-committee of Killeagh Inch Community Council

Functions of the Sub-Committee•

•To Plan, budget for and implement a programme of activities around ________________, subject to final approval of the Community council.

•To liaise with the Public Relations Officer of the Community Council to promote the agreed programme of activities.

•The name of the Community Council must be clearly identified on any headed paper or other promotional material used by the sub-committee.

Membership

The Sub-Committee shall consist of a minimum of 3 members of the Community council and others as appointed by the community council.

Appointment of Sub-Committee

The Community council shall at their first meeting following the Annual General Meeting (AGM) in each year, determine the members of the Sub-Committee until the next following AGM.

Officers

The sub committee shall elect a Chairperson, (who must be a member of the Community Council), a minute secretary and a treasurer. The chairperson shall be responsible for directing a work-plan approved by the Community council and for reporting to the Community council.

Co- options

The Sub –Committee shall have the power to co-opt extra members with the approval of the Community council, provided always that the numbers of those co-opted are approved by the community council.

Frequency of Meetings

The Sub-Committee shall meet not less than 4 times in each year.  A quorum at each meeting shall be one third plus one of the members.

Record of Meetings

The Sub-Committee shall ensure that an agreed written record of each of their meetings is presented to the Community council at the next available meeting.

Finance

All money and funds shall be held in a Bank Account as approved by the Community Council.

All money and funds shall be used as agreed with the Community Council.

All cheques and other withdrawal of funds money or cash on behalf of the sub Committee shall be signed by the Chairperson and Treasurer of the Sub-Committee.

The accounts shall be audited annually as part of the Killeagh Inch Community Council accounts.